Organizer: Viewing and Updating Student Medical Information and Student Notes

• How is Medical Information collected from Families?
• Where do I find information about student allergies, medications, and EpiPen needs?
• How do I add a note to a student’s profile?
• How do I pull information about which medications to dispense?
• Can I customize/change the fields associated with allergies, medications, and EpiPen?
• Can I upload a medical document on behalf of a parent?
• How can I see the vaccination of all campers?

How is Medical Information collected from Families?

At registration, Homeroom will collect some medical information from families about the student signing up for an activity. The fields are Allergies, EpiPen, Medications, Conditions, and Comments.

Where do I find information about student allergies, medications, and EpiPen needs?

There are three places where you can find this information on a student.

Season enrollments table - these show as separate columns in the table and in the report downloads. If there are allergies, medications, epipen or conditions, these are also displayed as a tooltip next to the name.

Activity enrollments table, Attendance - If there are allergies, medications, epipen or conditions, these are displayed only as a ⓘ tooltip next to the name.

Student profile - When you click on a student name, the medical info is displayed in the student profile.

How do I add a note to a student’s profile?

Go to the Notes tab and click “Add Note”. An overlay will appear that defaults to the current date and time. If you wish to change the date/time of the note, you can edit the date and time.

How do I pull information about which medications to dispense?

Under Enrollments, filter by the medications column.

Can I customize/change the fields associated with allergies, medications, and EpiPen?

No. These fields are not customizable. If you wish to add additional medical questions, you can add them using the Registration Questions feature.

Can I upload a medical document on behalf of a parent?

Yes! You can do this in the student profile.

How can I see the vaccination of all campers?

First, you will want to make sure that you add the immunization form as a registration question. Once you do that as families enroll you will be able to go to the Enrollments cable where the immunization form will be displayed as a column.