Transaction Reporting

Welcome to the new and improved Transactions report, an essential tool for managing and understanding the financial activities of your school(s) across various seasons. This report offers a detailed view of all transactions, providing insights into each one with complete transparency.

Key Features:

Comprehensive Transaction Visibility: View all transactions across your school(s) and season(s). This feature allows you to delve into the specifics of each transaction, whether the transaction is for an Enrollment, Refund, Donation or Adjustment.
Deposit Reconciliation Made Easy: Our Transactions Report includes a 'Deposits' filter located in the upper right corner, enabling you to focus specifically on deposits. Whether you're looking into the last 30 days or a specific deposit date, this tool simplifies the process of reconciling deposits, ensuring accuracy and ease in your financial management.

Important things to know

When you navigate to the report, it will be filtered to show a single school and season. If you operate multiple seasons and/or schools, you can use the filters in the Season and School columns to change what information gets displayed.

When you use the Deposits filter, only completed deposits in the date range you select will be displayed. Pending deposits will be filtered out.

Understanding the Report

Columns:

Transaction date - When the transaction took place
Amount - The amount of the transaction
Status - The status of the transaction. Possible values are Paid, Failed and Completed.
Transaction - The transaction type. Possible values are Enrollment, Refund (full), Refund (partial), Donation and Adjustment
School - The name of the school where the transaction took place
Season - The activity’s season (enrollments/refunds only)
Activity type - Enrichment, Extended Care or Camp (enrollments/refunds only)
Activity - The activity’s name (enrollments/refunds only)
Status - The status of the activity. This is useful in understanding refunds. Active, Enrolling, Completed, Canceled
Provider - The provider that offered the activity
Grades - The specific grades that the activity was offered to
Billing period - For enrollments, this refers to the timeframe that was billed. For example, a drop-in enrollment would have a billing period of a single date, whereas an enrollment in an entire season of an activity would have a billing period of “Full season”.
Schedule - The enrollment’s schedule. For usage-based enrollments, schedule is “Flexible”, whereas subscription enrollments may include the specific days of week of the subscription.
List price - The price of the activity as displayed to families before discounts.
Discount - The amount of reduction applied to the original (list) price. This reduction could be due to a promotional code applied, an automatic discount, a price tier reduction or an invitation to enroll at a lower cost.
Provider activity fee - The original price of the activity set by the provider, before additional fees.
Provider payment processing - Payment processing fees paid by the provider.
Provider earnings - The amount earned by the provider for this transaction.
Provider deposit date - The date when this transaction was deposited to the provider’s Stripe account.
Provider deposit status - The status of the deposit - Paid or Processing (or N/A if the transaction did not result in a deposit)
School fee - If applicable, the amount of the transaction attributed to the school
School earnings - The amount earned by the school for this transaction.
School payment processing - Payment processing fees paid by the school.
School deposit date - The date when this transaction was deposited to the school’s Stripe account.
School deposit status - The status of the deposit - Paid or Processing (or N/A if the transaction did not result in a deposit)
Family covers payment processing - For donations, whether the family opted to cover payment processing fees at checkout
Student - The name of the student (enrollments/refunds only)
Student grade - The student’s grade (enrollments/refunds only)
Family name - The student’s family contact
Family email - The student’s family contact email address