Season
Season:
To create a season, click on 'Create Season' to begin.
In this section, you will be entering all of the details for your season dates and times. Enter the Season Name, Enrollment period, No Activity days, and indicate which type of activities you will be adding to the season; Enrichment or Camp. You also have the ability to add a Registration note (I.E 'Early bird pricing good until May 31st, 2022). This note will appear on the registration page for families. 
Make sure to click 'Save' at the end. Once you have done so, you will move on to the activity table below.If you need to access information from a previous season, selected the scheduled season from the drop down.
The calendar on the right side on the screen is to help you determine the dates ahead with a color coded system.
Blue: Enrollment period
Green: Activity days in season
Pink: No activity days within season
Activities
The activities section is where you will be able to create, view, and manage your activities for the season. There are three tabs that you are able to toggle through described below. Each table can be treated like a spreadsheet.
Overview Table: This view offers a view of all of the activities planned for the season. Changes are able to be made within this view. To make a change, click on a cell - an expanded view of the course will appear.
To add additional rows to add courses, click create activity.
Detailed view: This view is very similar to the 'Overview' however, as the title suggest, this is a detailed view of every aspect of the course from class size to supplies needed. The purpose of this view is to look over each detail without clicking into each specific course - a time saver!
Create activities: This is a feature we are most excited about. You can think of this section as a sandbox. Here you are able to brainstorm and map out your season ahead. All activities will be created here and remain in this tab, until you have sent to provider. This is great for an individual organizer or one on a team, you are all able to make necessary changes here.
A feature within 'Create Activities' is 'Copy Activities'.
Copy activities: In this section, you have the ability to either start from scratch, or you may select to Copy directly from a previous season (the season to select from will be in a drop down). If your new season is not identical, do not fret - changes are able to be made. This will ultimately save time.
Actions within the Activity table
- Send to provider: Once you are ready to send, select each course from the table and send. It's that easy and quick!
- Cancel: Please keep in mind this feature serves two functions. It cancels a course and refunds families in full. No matter when a course is canceled. If families will not be receiving a full refund, the 'bulk refund' feature will need to be used here.
- Approve activity: Once the providers have sent back their activities, you can swiftly approve each activity individually or all at once by clicking the check boxes to the left and then 'Approve activity'
- Open enrollment: If you wish to extend enrollment beyond the originally planned dates, you are able to select which classes you wish to do so.
* We often hear Organizers open enrollment when a class is not meeting the minimum numbers.
- Close enrollment: If you wish to close enrollment early, you can do so for specific courses