Quick Start Guide : Camp
This guide breaks up getting your camp set up in 3 steps. Please visit each section for more information and an instruction video to walk you through each phase.
- Step 1: Setup Your School Account
- Step 2: Create Your Season
- Step 3: Get Ready for Enrollment
Step 1: Setup Your School Account
Please view our training video on account setup. Topics covered include:
- Invite Your Team
- Setup Administrative Fees and Donations
- Add Waiver Release Forms
- Add Dismissal Options
- Setup School Policies
Invite Your Team to Homeroom
Besides you, who else at your school should be able to have see student enrollment information and help you manage your program? Inviting your team members is super easy! Here’s how to do it:
In the lefthand navigation center. click on team and then click on add team member. You will enter in the team members email address and select the administrator role if you would like the user to have full access to the account. Then click send invite to add the member to the user. An invitation will then be sent to the user for them to accept.
Setup Administrative Fees and Donations (Optional)
Some schools use enrichment clubs as a way to fundraise for their Parent Teacher Organization (PTO). Additionally, you can ask families to voluntarily add an additional donation to your organization. If your school is interested in adding a small fee to each enrollment and/or collecting donations, Homeroom can help you seamlessly collect the fee.
To add a school fee, click on payment tools in the left hand navigation. Then click on the edit icon in the top right hand corner to add the school fee.
You will also see a sample course breakdown based off of the fee that was added. Click Save Changes.
To turn on the option for donations, scroll down to the bottom of the payment tools screen and click on the edit icon in the top right hand corner to enable donations. You will be able to enter your Tax ID in this portion as well.
Note: In order to collect any funds, you will need to setup a stripe account.
Setup Your Waivers and Release Forms (optional)
At checkout, if you want families to acknowledge a waiver or release form prior to before enrolling in clubs you can add that in Homeroom. Click on Policies in the left hand navigation and scroll to the bottom of page. Click on the edit icon in the right hand corner and upload the waiver or release form document that families will have to acknowledge at checkout.
Add Dismissal Options
A crucial item in ensuring a seamless experience is making sure you know where the activity participants are going(I.E will they being picked up by and adult or going to after care) Homeroom makes this easy to do!
To add your school Dismissal options (families will need this for checkout for needed for camp activities) , click on General Info in the left hand navigation. Scroll down to Dismissal Options and click on the edit icon on the right corner.
Set Your School Policies
Prior to the beginning of camp, Homeroom will email each of the instructors that are teaching a class or club their roster and the policies of your school. In our policy section, you’ll outline what is the check-in policy for instructors when they arrive in campus, what should they do if a student is missing or more.
Curious what other schools are doing? Here’s a standard list of policies.
In the right hand navigation center, click on policies to access the policy section of Homeroom. From here you can click on the edit icon to update each section as needed.